In an effort to increase our accessibility and ability to communicate on a timelier basis, we use Foundant, our Online Grants Management system. Among many benefits we think you’ll appreciate is your ability to control organizational contact information; to draft, save and submit online applications; and to upload documents and reports.

For our Community Grantmaking the Foundation only invites proposals after reviewing a letter of inquiry.

How to Get Started in Foundant

My organization is approaching the Foundation for the first time

  1. You will need the following to get started:
    • A username that is an email address*
    • Your contact information
    • Your organization’s information, including the EIN/Tax ID number (required)
    • Contact information for the organization’s Executive Officer
  2. If you are approaching us for the first time please go to Foundant, our online grants-management system to create an account.

My organization has received a grant from the Foundation in the past

  1. Even if you have received a grant from the Community Foundation in the past, you must create a new account in this system. Your grant history has not been carried over to this electronic format so your organization is starting from scratch.

I have been invited to submit a proposal

  1. After creating and logging into your account, you will either type in an assigned code for the program that you wish to apply to, or click on the link to the appropriate application.

I am unsure of my organization’s history with the Community Foundation

  1. If you are not aware of your organization’s history with the Community Foundation please contact Tina Barber by email or 607-772-6773.

My organization does not have the technology necessary for an on-line application submission

  1. Contact Tina Barber, Program Officer at 607-772-6773 to discuss alternatives.

Managing Your Account

How to Apply

  1. When a cycle is open and an application available, it will show up on your “Dashboard” after you log-in to the system. We won’t be activating any applications until January 1st, 2016. Alternatively, the Program Officer can provide your organization with an application code.

I have my login information and would like to submit a Letter of Inquiry

  1. Once you have logged-in to the system, check your dashboard for open grant opportunities. Click on the highlighted link for the open opportunity (e.g. Spring 2016 Community Fund) and complete the Letter of Inquiry. Alternatively, if it is an invitation-only application, the Program Officer will send you a code to enter in order to access the Letter of Inquiry.
  2. Once you’ve submitted your LOI, the Program Officer will review it and if it is approved, will send you the application that you will be able to access on your dashboard. If it is not approved, the Program Officer will contact you directly to discuss why.

What else can I do in Foundant?

  1. In addition to applying for a grant, you will also be able to:
  • Review your organization’s grant history
  • Fill out and submit progress and final reports
  • Track your grant application process
  • Communicate with The Community Foundation Staff when needed

Helpful Tips

Which browser is most compatible with Foundant?

  1. For the best user experience when accessing our Online Grants Manager, we suggest using one of the following browsers: Google Chrome 14 or higher, Firefox 9 or higher, or Safari 4 or higher. It is fine to use Internet Explorer, but you may encounter some minor technical issues.


  1. We encourage you to read our FAQ’s (pdf) before beginning the application process.

Applicant Tutorials

  1. Watch this helpful Creating an Online Account Video Tutorial

Need help?

  1. Contact Program Officer, Tina Barber at 607-206-5180 or at any point in the process.

Grants Made Simpler

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It is so satisfying to be able to see (and help!) local agencies receive financial assistance to serve our communities. I believe I speak for our whole panel review team when I say I appreciated the streamlined documents for our reviews! The information provided was pertinent and concise, enabling us to make the hard decisions of which grants to approve.

— Sherry French, Grants Committee Member

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As the Community Foundation raced to help nonprofits offset the burdens of the coronavirus pandemic, we gained some valuable new insights into our grantmaking process. Those discoveries sparked improvements that we plan to make permanent. 

For instance, we learned that awarding grants quickly, while also performing due diligence, takes less information than we’d thought. Answering just a few well-designed questions, nonprofits can tell us exactly what we need to know: why they want money, how they will run their programs or projects and how they’ll measure the results. This streamlined process worked so well with our COVID-19 grants, we plan to use it from here on in. 

The second change concerns the Community Fund. Unfortunately, in each grant cycle, we can fund only about one quarter of the proposals we receive. To make life easier for our proposers and our grants review panels, we have introduced a new step in the application process. 

An organization that seeks a grant from the Community Fund will first send us a letter of inquiry. Based on those letters, our grants panels will choose the most promising requests, and we’ll invite those nonprofits to submit full proposals. 

“That way, organizations are not wasting their time putting together applications that are not likely to be funded,” said Tina Barber, program officer at the Community Foundation. This up-front winnowing will also let our grants panels focus their efforts on proposals that are more likely to succeed. 

We also plan to simplify the post-grant reporting process. Rather than ask grantees to fill out a long questionnaire, we’ll pose just a few short questions. After all, to show that they’ve used the grant well, a recipient needs to explain just a few things: What went right with the project or program? What went wrong? What was serendipitous? What advice would you offer someone doing a similar project? These might not be exactly the questions we settle on, but in any case, we’ll make this last step in the grant cycle easier for nonprofits. 

The Foundation will also continue another new practice we started in the COVID-19 era—paperless grant distribution. “When we closed the office, we started issuing electronic checks, and that has worked out wonderfully,” Barber said. 

It goes without saying that the coronavirus pandemic has produced a great deal of pain. But it’s also produced some important lessons. We appreciate this chance to improve the processes that help our donors invest in their communities.

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